Victory Hall

Built in 2004, Victory Hall (and sports changing rooms) is the smallest of our 3 halls, seating 80 people in the main hall - making it ideal for group meetings, training and clubs. This hall also has a small, comfortable meeting room for 12 persons, with tea making facilities, and can be used for refreshment facilities when hiring the main hall as there is no kitchen available in this building. Victory Hall additionally hosts the parish clerk's office.   

 

If you would like to make a booking or have any questions or queries relating to our 3 halls, please call our booking secretary, Mrs C Hardisty on 01206 545062. 

VICTORY HALL - HIRE CHARGES

FROM 1 April 2019

Monday - Friday Village Organisations Outside Organisations
9.00am - 12.30pm £21.00 £25.00
13.00pm - 17.00pm £21.00 £25.00
19.00pm - 23.00pm
Meetings
£24.00 £30.00
19.00pm - 23.00pm 
Other functions
£77.00 £85.00
Mon - Fri Village Organisations Outside Organisations
9.00 -
12.30
£21.00 £25.00
13.00 -
17.00
£21.00 £25.00
19.00 -
23.00
Meetings
£24.00 £30.00
19.00 - 23.00 
Other
functions
£77.00 £85.00
Sat Village Organisations Outside Organisations
9.00 -
12.30
£35.00 £57.00
13.00 -
17.00
£35.00 £57.00
9.00 -
17.00
£60.00 £99.00
18.00 - 23.00  £90.00 £135.00
All Day £120.00 £170.00
Saturday Village Organisations Outside Organisations
9.00am -
12.30pm
£35.00 £57.00
13.00pm -
17.00pm
£35.00 £57.00
9.00am -
17.00pm
£60.00 £99.00
18.00pm - 23.00pm  £90.00 £135.00
All Day £120.00 £170.00
 Sunday Village Organisations Outside Organisations
10.00 - 16.00 £52.00 £85.00
 Sunday Village Organisations Outside Organisations
10.00am - 16.00pm £52.00 £85.00
Committee Room  Village Organisations Outside Organisations
9.00 -
12.30
 
£12.00 £14.00
13.00 -
17.00
£12.00 £14.00
19.00 -
23.00
£12.00 £14.00
Sun
10.00 -
16.00
Free with
main hall
booking
Free with
main hall
booking
Changing Rooms
per
session 
£12.00 £12.00
Committee Room  Village Organisations Outside Organisations
9.00am -
12.30pm
 
£12.00 £14.00
13.00pm -
17.00pm
£12.00 £14.00
19.00pm -
23.00pm
£12.00 £14.00
Sundays
10.00am -
16.00pm
Free with main hall booking Free with main hall booking
Changing Rooms
per session 
£12.00 £12.00

Hire of ALL crockery is £10.00 (Only cups and saucers are included in the hire charge)

Damage Bond payable for certain bookings: £100.00 (£300.00 - 18/21 Birthday parties)

VICTORY HALL RESOURCES

Tollgate Hall comes fully equipped with the following resources:

Electric kettle

Electric urns (1 x 10 litre)

6 ft folding tables - 16

3 ft folding tables - 1

Chairs - 80 (+ 15 in Changing Room)

Crockery - including cups, saucers, mugs, tea plates, dinner plates and bowls

Large teapots - 1

Large jugs - 2

Disabled/baby changing toilets - 1

 

1. SMOKING IS NOT ALLOWED IN ANY PART OF THE BUILDING

2. THE HALL MUST BE VACATED BY THE END OF THE SESSION TIME – if not adhered to a surcharge may be imposed by the Committee that will be deductible from the damage bond

3. CAPACITY – the maximum number of people allowed in total in all areas of the hall is 80

4. CONDUCT - verbal abuse or threatening behaviour will not be tolerated and may result in the non-return of your deposit or a deduction from the damage bond

5. CONFETTI and PLASTIC STRING MUST NOT BE USED IN THE HALL

6. DECORATION – the use of sticky tape/drawing pins/blue tack for fixing items to the walls, floors, ceilings or woodwork is FORBIDDEN

7. SAFETY/PROTECTION of CHILDREN – adult entertainment is not allowed on the premises which will give rise to concern for children

8. THE HEATING MUST NOT BE INTERFERED WITH – in the event of a problem please contact the Caretaker whose name is displayed in the hall

9. LIGHTING – economy must be practised in the use of the lighting facilities and no unauthorised lights may be used or the lighting fixtures tampered with

10. NO EXIT SHALL BE OBSTRUCTED AT ANY TIME

11. RUBBISH – The Hirer is responsible for the removal of all rubbish from the hall at the end of the session, including any generated by a caterer. Failure to do so will incur a charge on the Hirer for the disposal of the rubbish

12. ELECTRICAL EQUIPMENT - The Hirer is responsible for checking that all electrical equipment brought in to the hall by musicians, caterers etc. has been PAT tested and that it has an up to date certification sticker on the item

13. CAR PARKS – please observe the signs and restrictions when using the car parks

14. FIREWORKS – the use of fireworks or Chinese lanterns within the building or the perimeter of the community halls is strictly forbidden


Effective from 1 July 2018

1. Hirers must provide and instruct the recommended numbers of attendants:

• Up to 100 person attending – 2 attendants required
• 100 to 250 person attending – 3 attendants required
• Additional attendants are required if the audience is largely children, if many people with disabilities are present, or if the building has separate tiers

2. The duties of the attendants are:

• to ensure that no over-crowding occurs in any part of the premises
• to keep all gangways and exits clear at all times
• to prevent standing on seats or furniture
• to be aware of any special requirements needed to ensure the safe evacuation of the audience

3. All fire exits are clearly marked. Fire extinguishers are situated at various points in the hall. A full list of fire equipment is displayed in the hall

4. The Management Committee takes no responsibility for the provision of First aid, hirers and visitors are expected to provide for themselves


Effecrtive from 1 July 2018

1. ACCEPTANCE OF CONDITIONS – Every person upon receiving a confirmation of a booking be deemed to have accepted and agreed to be bound by these conditions

2. BOOKINGS - No booking shall be deemed to be confirmed until an acceptance note has been received by the Hirer. A deposit of £30 must be paid at the time of booking the hall which may be forfeited if the engagement is cancelled by the Hirer

3. LOCAL RATE – To qualify for the local hire rates the Hirer’s residential or business address must be within the Stanway Parish boundaries

4. AGE LIMIT - Hirers of the hall must be over 21 years of age and agree to fulfil all terms and conditions of the licence

5. CHILDREN’S PARTIES – A responsible guarantor must remain on site for the whole duration of the event

6. DAMAGE BOND – For certain bookings a Damage Bond of £100 must be paid which is only returned if no loss or damage is caused to the hall, its fittings or surrounds and the hall is vacated by the end of the session, leaving it in a clean and tidy condition (18th & 21st Birthday Parties carry a Damage Bond of £300)

7. FINAL BALANCE – The final balance together with any Damage Bond is due to be paid at least 28 DAYS PRIOR TO THE BOOKING. If the booking is cancelled less than 28 DAYS prior to the function then the FULL HIRE FEE WILL BE PAYABLE

8. RESPONSIBILITY FOR LOSS/DAMAGE – The Stanway Village Hall Management Committee accept NO responsibility whatsoever for any loss or damage to property or for any personal injury suffered by anyone using the Hall, Car park or surrounds during the period of hire

9. DAMAGE TO THE HALL - Hirers are responsible for any loss or damage caused to the hall or its contents during the period of hire and will be liable to repay the cost of repair and/or replacement

10. LICENSING - The hall is licensed for all activities as detailed in the licence displayed in the hall

11. LICENCE – The Hirer shall observe the conditions of the Licence held by the Management Committee and permit members of that Committee to attend functions, free of charge, to comply with the terms of the Licence

12. VARIATIONS – The Management Committee reserve the right at any time with out notice to vary these conditions and scale of charges and those charged will be those operative on the date of the function

13. UNFIT FOR USE - In the event of the hall or any part thereof being rendered unfit for the use for which it has been hired the Management Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever

14. CANCELLATION – The Management Committee reserves the right to impose an immediate cancellation of the booking if the Hirer is in breach of the Terms of Hire

15. CAR PARKS - Are provided by the Parish Council for the users of all the halls and the playing fields and do not form part of the hire agreement


Effective from 1 July 2018

SITE PLAN

EVACUATION MAPS

You can view our licenses by clicking on the following links:


Premises License Summary - Village & Victory Hall

Premises License Summary - Tollgate Hall

You can view our policies by clicking on the following links:

 

Privacy Policy

Village Hall

The Village Hall is the largest of the 3 halls and is also the oldest, built in 1968. This hall has undergone a total refurbishment in 2017, and includes a stage and a balcony making it suitable for clubs, dancing, wedding receptions and concerts. This hall seats 200 people, has a fully equipped kitchen for use, a bar licence, and upstairs there is a conference suite with a capacity for 15-20 people. 


Tollgate Hall

Tollgate Hall, built in 1984, is available for a variety of uses including birthday parties, clubs and meetings. This hall has a seating capacity of 120 people, and also has a kitchen available with a separate room that can be used for preparing food or a bar. 


Victory Hall

Built in 2004, Victory Hall (and sports changing rooms) is the smallest of our 3 halls, seating 80 people in the main hall - making it ideal for group meetings, training and clubs. This hall also has a small, comfortable meeting room for 12 persons, with tea making facilities and hosts the parish clerk’s office. There is no kitchen available for the main hall. 


Get in touch today

How to get in touch with us if you have a question or query.

Phone

01206 545 062

Location

Villa Road Stanway 
Colchester,
CO3 0RH

Contact hours

Monday to Saturday
9 AM - 7 PM