1. Hirers must provide and instruct the recommended numbers of attendants:

• Up to 100 person attending – 2 attendants required
• 100 to 250 person attending – 3 attendants required
• Additional attendants are required if the audience is largely children, if many people with disabilities are present, or if the building has separate tiers

2. The duties of the attendants are:

• to ensure that no over-crowding occurs in any part of the premises
• to keep all gangways and exits clear at all times
• to prevent standing on seats or furniture
• to be aware of any special requirements needed to ensure the safe evacuation of the audience

3. All fire exits are clearly marked. Fire extinguishers are situated at various points in the hall. There is a fire blanket in the kitchen. A full list of fire equipment is displayed on the kitchen wall

4. The Management Committee takes no responsibility for the provision of First aid, hirers and visitors are expected to provide for themselves

Effective from 1 July 2018

1. ACCEPTANCE OF CONDITIONS – Every person upon receiving a confirmation of a booking be deemed to have accepted and agreed to be bound by these conditions

2. BOOKINGS - No booking shall be deemed to be confirmed until an acceptance note has been received by the Hirer. A deposit of £30 must be paid at the time of booking the hall which may be forfeited if the engagement is cancelled by the Hirer

3. LOCAL RATE – To qualify for the local hire rates the Hirer’s residential or business address must be within the Stanway Parish boundaries

4. AGE LIMIT - Hirers of the hall must be over 21 years of age and agree to fulfil all terms and conditions of the licence

5. CHILDREN’S PARTIES – A responsible guarantor must remain on site for the whole duration of the event

6. DAMAGE BOND – For certain bookings a Damage Bond of £100 must be paid which is only returned if no loss or damage is caused to the hall, its fittings or surrounds and the hall is vacated by the end of the session, leaving it in a clean and tidy condition (18th & 21st Birthday Parties carry a Damage Bond of £300)

7. FINAL BALANCE – The final balance together with any Damage Bond is due to be paid at least 28 DAYS PRIOR TO THE BOOKING. If the booking is cancelled less than 28 DAYS prior to the function then the FULL HIRE FEE WILL BE PAYABLE

8. RESPONSIBILITY FOR LOSS/DAMAGE – The Stanway Village Hall Management Committee accept NO responsibility whatsoever for any loss or damage to property or for any personal injury suffered by anyone using the Hall, Car park or surrounds during the period of hire

9. DAMAGE TO THE HALL - Hirers are responsible for any loss or damage caused to the hall or its contents during the period of hire and will be liable to repay the cost of repair and/or replacement

10. LICENSING - The hall is licensed for all activities as detailed in the licence displayed in the hall including the supply of alcohol (Friday & Saturdays 6.00–11.30 pm ONLY). When there is a bar licence applied for, the only alcohol permitted on the premises must be supplied by the licensed bar – any free alcohol provided by the Hirer prior to the commencement of the licence must be removed from the premises before the bar opens. The Management Committee will be responsible for all the necessary arrangements for bar facilities. A Licence Holder has been appointed to provide licensed bars at ALL functions where a bar is requested

11. LICENCE – The Hirer shall observe the conditions of the Licence held by the Management Committee and permit members of that Committee to attend functions, free of charge, to comply with the terms of the Licence

12. PERFORMANCE OF PLAYS – The Management Committee will advise the Hirer of any additional conditions which may be necessary to impose in relation to the hiring of the hall for the performance and/or rehearsals. The Management Committee will also specify the charges to be made for such a hire

13. CROCKERY & CUTLERY – Where use of ALL the crockery and cutlery is required a fee of £10 is payable. Only the use of cups and saucers is included in the hire fee

14. VARIATIONS – The Management Committee reserve the right at any time with out notice to vary these conditions and scale of charges and those charged will be those operative on the date of the function

15. POLLING STATION – The Management Committee reserve the right to cancel any hiring in the event of the hall being required for use as a POLLING STATION, in which case the Hirer shall be entitled to a refund of any deposit already paid

16. UNFIT FOR USE - In the event of the hall or any part thereof being rendered unfit for the use for which it has been hired the Management Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever

17. CANCELLATION – The Management Committee reserves the right to impose an immediate cancellation of the booking if the Hirer is in breach of the Terms of Hire

18. CAR PARKS - Are provided by the Parish Council for the users of all the halls and the playing fields and do not form part of the hire agreement

Effective from 1 July 2018

You can view our licenses by clicking on the following links:

Premises License Summary - Village Hall & Victory Hall

Premises License Summary - Tollgate Hall